What to Include in a Software Project Brief Before Requesting a Quote
Use a practical project brief template to explain workflows, users, data, integrations and acceptance criteria to software suppliers.
4 min read
Systems & Website Development
When an off-the-shelf solution is not enough, we build what fits your work
We analyse what you actually need, then design and develop a system or website that serves your processes as they are, connects to the tools you use, and can be managed by your team after handover.
Does this sound familiar?
- You have tried off-the-shelf systems, and each one covers half of what you need.
- You have a process specific to your business that looks nothing like what common software offers.
- Your current website does not explain what you offer and cannot be updated without a developer.
- You want to sell, or take orders and payments, online.
- Paper archives or shared folders are no longer enough for search and permissions.
Who is this solution for?
- An organisation that needs a custom internal system: administration, accounting, archiving, or project and meeting tracking.
- A company that wants a corporate or service website, or an online store, in Arabic and English.
- A team with an existing system that needs to be developed further or connected to other services.
What we do
Management and accounting systems
Systems for tracking operations, invoices, expenses and reports, shaped around your workflow.
Electronic archiving
Storing, classifying and searching documents, with permissions and a log of every action.
Stores and e-commerce
Product display, orders, online payment, and inventory and shipping management.
Company and service websites
Clear, fast websites with Arabic and English content and a content management panel.
Meeting and project management
Schedules, minutes, tasks and decision tracking, connected to meeting platforms.
Integrations
Online payment gateways, email services, meeting platforms and project management tools.
What you receive
- A requirements document and an agreed scope before development starts.
- Interface designs your team reviews before we build.
- A system or website running in your environment, tested on the agreed devices and cases.
- An admin panel with permissions, plus a user guide and training for administrators.
- Documentation of what is needed to run it: hosting, backups and updates.
How we work
We deliver in short stages, and each stage ends with something you can try.
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Analyse and scope
Users, processes, pages or screens, and what is in scope and what is not.
Your partYou share your current processes and approve the scope.
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Design the experience
Information structure and core interfaces, in Arabic first and then English.
Your partYou review the design and approve it.
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Develop in stages
We build the parts in order of priority and show each one when it is complete.
Your partYou try it and give feedback early.
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Connect and test
Payments, email and other systems, plus performance, security and device testing.
Your partYou provide accounts for the services to be connected.
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Hand over and train
Deployment, administrator training, and handover of the guide and operating details.
Your partYou decide who will manage the system after handover.
Areas we have built in
- Management and accounting systems
- Electronic archiving
- Online stores
- Meeting management
- Service websites
- Personal and professional websites
Questions before you begin
Short answers to what people ask most before we start.
Is your question not here?
Request a meeting and we will answer for your own case.
Request a meetingOff-the-shelf or custom?
If your process is a common one, an off-the-shelf system is faster and costs less. We build a custom system when the process is specific to your business, or when adapting an off-the-shelf one would cost more than building.
Can you develop our existing website or system?
We first review its condition and how far it can be modified. Then we propose a specific improvement or a rebuild, and explain the effect on links and data.
What determines the cost and duration?
The number of screens and roles, the number of integrations, the languages, and who will prepare the content. We split the project into stages, each with its own cost and deliverable.
Do you have fixed prices?
No. Pricing is by request, because every project differs in scope. We analyse what you need and plan delivery in stages, so your budget goes first to what helps you most, and you do not pay for what you can do without.
Who owns the code and the data?
The proposal sets out the files and access you receive. Your data is yours in every case, and you can export it whenever you want.
Do you guarantee a search engine ranking?
Nobody can guarantee a ranking. We build the site with a sound structure and with titles, descriptions and links that can be indexed. The result depends on content and competition.
What about maintenance after handover?
The proposal sets a warranty period for fixing defects. Maintenance and development after that are covered by a separate agreement with a clear duration and scope.
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Your next step
Tell us what you want to build
You do not need a finished requirements document. It is enough to explain what happens today and what you want the system or website to do.